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Sollers Consulting GmbH - Recruitment Privacy Policy

Sollers Consulting GmbH - Recruitment Privacy Policy



At Sollers Consulting, we are strongly committed to protecting personal data and keeping everyone
informed, in an open, transparent way. By reading this Privacy Policy you will learn the details on the
collection and use of your personal data as well as what your individual rights are.


What is personal data


Personal data is any information relating to an identified or identifiable living person.


What personal data will we collect


Federal Data Protection Act (BDSG), Act of 30 June 2017, Section 26, states that, when applying for a job,
Sollers Consulting may require you to provide certain personal data such as your:

• name (names) and surname

• date of birth

• contact details indicated by such a person

• education

• occupational qualifications

• employment record.


ATTENTION! While filling in the job application, you may want to include additional personal data that is not
required by the currently applicable law. In this case, in order to process this data legally we would be
obligated to obtain your consent.


If you wish to provide us with a CV that contains additional personal data, you may do so. We will treat your
clicking of the “apply” button as your explicit consent to process also additional personal data, for the same purposes and by the same entities as in relation to the personal data you are required to provide by law.


You are not (!) obligated to provide us with additional personal data, your consent is voluntary. If you do
not wish to grant consent in relation to your additional personal data, please do not include it in the CV you upload.


Legal grounds for processing your personal data are:


• Your explicit consent

• Our legitimate interest in attracting, identifying and sourcing talent

• Our legitimate interest to process and manage your application for roles at Sollers, including the
screening and selection

• Our legitimate interest to hire and onboard candidates by making an offer to successful candidates,
and carrying out pre-employment screening checks

• Our legitimate interest to manage our career websites (including conducting statistical analyses)

• Compliance with a legal or regulatory obligation (when carrying out background checks to warrant a
candidate is eligible to work).


Purposes of processing


Personal Data you provide in the application form, your CV and any other documents that you choose to
share with us will be used to assess your candidate profile, skills and whether you are suitable for the
position you are applying for. In case you have given us a separate, specific consent, we will use your data to send you recruitment-related newsletters and job offers that match your profile.


Source of data


Your personal data is being or is to be collected from the application form, your referees, CV, former
employers, recruitment agencies, from oral or written communications, information obtained during your
job interview with us, all other employment related forms and all other information that you may provide
us from time to time.


Data retention


If you accept an employment offer made by us, any relevant personal data collected during your recruitment
period will become part of your personnel records and will be retained in accordance with the binding law.


If we do not become your employer, we will only store your data for the period that we, in good faith,
believe we are required by law to preserve it. (for example, in connection with any anticipated litigation).


If you choose to join a recruiting program, or one of our recruitment-related events we may store your
personal data to consider you for future employment opportunities if you give us, a specific, separate consent for that. We conduct regular data-cleansing and updating exercises to make sure the information we have is relevant,
accurate and we do not store your data without having a valid reason for doing so.


Security. Sharing Personal Data and processing locations


The personal data that you choose to share with us, may be processed by:


• Recruitment teams of companies belonging to Sollers Holding Capital Group (please see Appendix Nr
1 thereto),

• HR Managers of companies belonging to Sollers Holding Capital Group (please see Appendix Nr 1

• Recruiters being employees or contractors of companies belonging to Sollers Holding Capital Group
(please see Appendix Nr 1 thereto),

• People and Payroll teams of companies belonging to Sollers Holding Capital Group (please see
Appendix Nr 1 thereto),

• IT systems Administrators Teams of companies belonging to Sollers Holding Capital Group (please see
Appendix Nr 1 thereto).


We have a framework of procedures and trainings aimed at keeping your personal data safe and ensuring
security and confidentiality. These are regularly reviewed to assess the appropriateness of the measures we
have in place to keep the data we hold secure.


We only share personal data with others when we are legally permitted to do so, putting in place security
mechanisms and contracts to comply with our security, confidentiality and data protection standards and


Your Data may also be processed by:


Sub-contractors (including head-hunters and recruitment agencies) of companies belonging to Sollers
Holding Capital Group (please see Appendix Nr 1 thereto) that we collaborate with, if this proves to be
needed during the recruitment process.


Third parties as required by law It may happen that we will need to share personal information with e.g. law
enforcement bodies or governmental agencies in order to be compliant with the applicable law.


Coderbyte Enterprise Inc, 434 Washington Street, Carlstadt, NJ 07072, USA - if you’re applying for an ITrelated position, you will be required to take a test. Your results will be processed by Coderbyte.


Business partners, service providers including but not limited to data center service providers and cloud
service providers of companies belonging to Sollers Holding Capital Group (please see Appendix Nr 1 thereto)
that we collaborate with,


Professional advisors on a need-to-know basis of companies belonging to Sollers Holding Capital Group
(please see Appendix Nr 1 thereto),


Such third party as requested or authorized by you.


Exercising individual rights


When their data is processed, individuals have certain rights. Data controllers and processors are
responsible for guaranteeing these rights. Please find below a list of rights that you have and how to exercise
them in regards to us, the Data Controller:


Access to personal data


You have the right to access your personal data held by us as a data controller. If you want to exercise it and
ask us what personal data we are processing, send us an e-mail to [email protected]. We will
respond to your request as promptly as possible, within the legally required time limits.


Withdrawal of consent


In general, we do not process data based on consent. This is because, usually, we can rely on another legal
basis. In cases where we do rely on consent, you have the right to withdraw it at any time. To withdraw
consent to our processing of your personal data, send us an e-mail at [email protected] or, to stop
receiving emails from a Sollers marketing list, please click on the unsubscribe link in the email received from


Amendment of personal data


Whenever we become aware that the personal data, we process is no longer accurate, we will make the
appropriate amendments ourselves. In case you want to update the personal data that we process, please
send us an e-mail to [email protected]


You may decide not to provide us with your personal data, but in this case your application will have to be
excluded from the recruitment process. The same applies in case you decide to rectify or delete your data
during the recruitment process.


Other rights


Starting May 25th, 2018, you will have the right to demand erasure of your personal data, to demand
restrictions in processing and the right to data portability. If you wish to exercise those rights, please send
us an e-mail to [email protected]




If you want to complain about our use of your personal data, please send an email with the details of your
complaint to [email protected]. We will investigate and reply to your complaint as soon as possible.


You also have the right to lodge a complaint with BfDI, Federal Commissioner for Data Protection and
Freedom of Information. For further information on your rights and how to make a complaint to the BfDI,
please refer to the website of Federal Commissioner for Data Protection and Freedom of Information.


Transfer of personal data to third countries


We intend to avoid transferring your personal data to third countries. We will inform you if such a transfer


Data Controller: details and contact information


When processing personal data, the entity that decides why and how the data is processed is a Data
Controller. The Data Controller in our case is Sollers Consulting GmbH (incorporated under German law),
with its registered office in Cologne, Germany, Cäcilienstraße 30, 50667 Cologne, registered under the
Handelsregister Amtsgericht Cologne under the number HRB 83628. The Data Protection Officer was
appointed at the Controller in accordance with the applicable laws. Contact with the abovementioned Data
Protection Officer: [email protected].


In case of additional questions, please contact our Data Protection Officer:

Romina Moch

Sollers Consulting GmbH

Cäcilienstraße 30

50667 Köln

e-mail: [email protected]

tel. no.: +49 (0) 221 96260503


Changes to this privacy statement


This privacy statement was last updated on 12th December 2023.